Document management for regulated and growing organisations
Viking helps you digitise archives, control live documents and build secure, searchable repositories so your teams can work faster today - and safely adopt AI tomorrow.
End-to-end document management services
Viking combines scanning, software and workflow design to improve how documents are captured, stored, accessed and used across your organisation.
Scanning bureau and digitisation
High-volume, secure scanning services convert paper archives and day-to-day documents into high-quality digital files with robust quality control and GDPR-conscious handling.
Document management platforms
Implementation and configuration of document management software to provide central, permissioned storage with search, version control and retention policies.
Workflow and approvals
Design of structured workflows for tasks such as onboarding, invoice processing, case files and HR records, reducing manual chasing and paper handling.
Integration and AI readiness
Integration with line-of-business systems and preparation of content so it can be safely used in AI and automation solutions via Viking’s KONI platform and IBM watsonx.
Why clients modernise document management with Viking
Better document management is about more than storage; it enables faster decisions, stronger compliance and lower operational risk.
Faster access to information
Staff can find the right version of a document quickly, with search, tagging and metadata instead of manual folder browsing or paper filing.
Improved compliance and auditability
Centralised control of permissions, retention and access logs supports GDPR, sector regulations and internal audits.
Reduced physical storage and handling
Digitisation reduces space and transport costs, cuts the risk of loss or damage, and simplifies business continuity planning.
Foundation for automation and AI
Clean, well-structured documents are far easier to use in intelligent search, summarisation and workflow automation, creating a pathway into Viking’s AI solutions.
From assessment to live digital workflows
Discovery & Mapping
Understand your current document landscape, key processes, compliance requirements and priorities for digitisation.
Design & Pilot
Define document structures, permissions, workflows and scanning standards; run a pilot on a contained department or archive set.
Digitise & Migrate
Carry out scanning, indexing and migration into the chosen document management platform, with agreed quality checks and validations.
Rollout & Adoption
Extend to other teams, refine workflows and train users, aligning with your internal policies and change processes.
Optimise & Extend
Introduce automation, reporting and, where appropriate, AI-powered search and assistants using Viking’s KONI and IBM watsonx capabilities.
Why choose Viking for document management?
Viking has evolved from managed print into intelligent document management and AI-enabled workflows, giving you a partner that understands both your current reality and your future ambitions.